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2.2.1    Home page contribution

 

News components


News are stored in a publishing site.
 
  •  To create a news, you must go on the hub news by clicking on the "See more" link.


On the hub site for news, the Workplace Go wheel allows you to create "News".
 
  •  When you click on the link "News" below the "Add content" section, the form to create a new content appears on the left and you can fill all fields.



After you have finished setting up your news, you can choose to:
  • "Publish" the news, all users will see the news after SharePoint will index the page.
  • "Save" the news, only other contributors will see the news from the BackOffice. The news will not be indexed by SharePoint and search components will not display it.
  • "Cancel" the news and they will not be saved and stored on SharePoint. This button discards all your created content.
 
 

How to edit news?


 1. When you are on the news page, click on settings (gear) and select "Edit page".


Then you will find all the news fields where you can edit them.



2. When you have finished, you must publish your page. To do so, click on the "Publish" tab in the edition ribbon and click on "Publish".



How to delete news?


1. When you are on the news section, click on settings (gear) and select "Edit page".



2. Click on the "Page" tab in the edition ribbon and select "Delete Page".



 

Company feed component


Company feed component relates to a yammer account.

 

FAQ component


FAQ component shows three latest questions created on the site. FAQ items are stored on a list on the root
web.



You can create a new "FAQ" content from the home page.


 
  1. Click on button.
  2. Choose "Add Content".
  3. Click on "Faq". 
  4. Fill out the "FAQ" form and save it.
 

Explanation of each field





 
No. Description
1 Title of the question
2 Answer of the question
3 Category of the question(HR/Sales/Finance).
This field is a choice and values can be added from the list settings.
4 Click on this button to save your inputs.
5 Click on this button to cancel your inputs.
 


New hire component


"New hire" component shows new hires. Items are stored on a list on the root web.



You can create a new "New hire" content from the home page.


 
  1. Click on button.
  2. Choose "Add Content".
  3. Click on "New hire".
  4. Fill out the "New hire" form and save it.
 


Explanation of each field

No. Description
1 Name of the new hire
2 Job title
3 Job description
4 Department
5 Service
6 Photo
7 Hire date
8 Click on this button to save your inputs.
9 Click on this button to cancel your inputs.
 


Events component


Events component is a calendar of company’s events. Items are stored on a calendar list on the root web.




You can create a new "Event" content from the home page.

 
  1. Click on button.
  2. Choose "Add Content".
  3. Click on "Event".
  4. Fill out the "Event" form and save it.
 

Explanation of each field

No. Description
1 Event’s title
2 Activate this option if it’s an all day event
3 Event’s location
4 Comments
5 Sort event by category. Standard list of category. Can be updated from the list settings.
6 Start and End date
7 Click on this button to save your inputs.
8 Click on this button to cancel your inputs.


A calendar provides a place where events linked to the running of your company and projects, etc. can be displayed. The page with the calendar belongs to pure SharePoint Online. Please use the browser button "go back" to see the homepage of Workplace Go again.




 

Documents component


Documents component contains three libraries of documents stored on the root web:
  • Company processes: processes and rules
  • Communication & Marketing: press-releases, media kit…
  • Business: business related documents



You can create a new "Document" from the home page.
  1. Click on button.
  2. Choose "Add Content".
  3. Click on "Document".
  4. Choose the library where you want to store the document.
  5. Continue to fill out the "Document" form.
 

Downloading document


Downloading is useful when you need to work on a document in offline mode. If possible, the documents should be modified in real time rather than downloaded, as this means that all users always have the most
recent version. If you modify a downloaded document, resubmit it as soon as possible to ensure that the modifications are accessible to other users.

1. In the document library, place the cursor on the document and check the box that appears.

2. Click on "Download" in the ribbon.



At the bottom of the page, you may be prompted if and where the document should be saved is dis-played.


3. Select "Save As" and enter the location for the document.

4. Click on "Save".


 

Sharing a document


To share a document, you need to indicate its location by sending a link directly to the document. This procedure prevents duplication of the document and avoids the need to monitor several versions.

1. Place the cursor on the document and check the box that appears.

2. Click on "Share" in the ribbon.



3. Enter a name or e-mail address in the box, then select the relevant user(s).

4. Click on "Send", and an e-mail will be sent to the user with a link to the document.


 

Deleting a document


1. In the document library, place the cursor on the document and check the box that appears.

2. Click on "Delete" in the ribbon.



A contextual window is displayed with the text:
"Are you sure you want to send the item(s) to the site Recycle Bin?".

3. Click on "Delete" if you wish to delete.
 -->  Click on "Cancel" if you do not wish to delete.


 

Restoring a document


1. In the document library, place the cursor on the document and check the box that appears.

2. Click on "Delete" in the ribbon.




A contextual window is displayed with the text:
"Are you sure you want to send the item(s) to the site Recycle Bin?".

3. Click on "Delete" if you wish to delete.
  -->  Click on "Cancel" if you do not wish to delete.

 

Advanced document option


The advanced options can be accessed by clicking on the "…" button to the left of the document in the
list or the ribbon.



 

Checking document out


Check out allows a non-modifiable status to be assigned to the document.

--> The document can still be consulted and will be available with read/write access again when the user who has checked it out has archived it.
A checked out document is indicated by an icon with a green arrow.

 

Checking out/archiving a document


1. Select the document.
2. Access the advanced options" …" in the ribbon then click on "Check out" or "Archive", depending on the original status of the document.




 

Document version history


The version history can be used to display/restore a file as it was before modification.
A version is created each time the file is saved and closed. Display the version history of a document:

1. Select the document.
2. Access the advanced options" …" in the ribbon then click on "Version history".




You can restore any recent version, but all later versions will then be discarded.

3. Select the desired version date then click on "View" to display the document or "Restore" to restore it.

NOTICE
When a version is restored, a new version is created to prevent errors.


 

Integration with Office


The files can be modified in the online version of the software that opens by clicking on the name of the file to be modified. A file modified in the Online version is automatically saved when modifications are made. The file can be opened in the software installed locally (e.g. "Open in Word" link) to access the software options.

NOTICE
Note that the file is not saved automatically.




A calendar in Workplace Go can be bidirectional synchronized using the "Connect to Outlook" button in the calendar ribbon.

NOTICE
Note that once the link is made, synchronization is automatic.




 

Notification


An alert can be created to signal modifications at both library and document level. Alerts are configured in the advanced options (…) via the ribbon. Creating an alert:

1. Click on "Alert me".
2. Select the alert options (modification type and frequency).


 

Managing alerts


Click on "Manage my alerts" then on the alert to be modified/deleted.



 

Files import/export


To facilitate importing and exporting of files and folders, a library can be displayed in Windows Explorer using the "View in File Explorer" command in the view management menu on the right-hand section of
the library ribbon.



 

Video component


Video component shows videos created on Microsoft Stream. It is a standard embedded component of Workplace Go. You can link a single video or a channel.




 

Job board (ONLY APPLICABLE FOR MID ORG TEMPLATE)


The job board is a component that displays the latest company’s job offers.



You can create a job offer from the home page.

 
  1. Click on button.
  2. Choose "Add Content".
  3. Click on "Job Offer".
  4. Fill out the "Job Offer" form and save it.

Explanation of each field


 
No. Description
1 Job offer title
2 Job offer identifier/reference
3 Candidate profil
4 Candidate skills
5 Contract type
6 The division or department offering the job
7 An illustration picture
8 Where the job is located
9 Job offer publishing date
10 Job description
11 Contact e-mail